ISVEE18 Pre- and Post-conference WorkshopsCall for Proposals
Thank you for your interest in presenting a workshop associated with the 18th InternationalSymposium on Veterinary Epidemiology and Economics in November 2027 in Cape Town. Please seethe following information to assist you in submitting your proposal to present a workshop.
Important Dates
| August 2026 | Workshop proposal submissions open |
| 31 October 2026 | Deadline for submission of workshop proposals |
| 7 December 2026 | Workshop organisers notified of acceptance. Preliminary workshop information (title, organisers, duration, pre/post ISVEE) may be placed on Symposium website |
| 29 January 2027 | Deadline for workshop organisers to decide if workshop will proceed |
| 1 February 2027 | Full details of workshops advertised and available for booking |
| 1 September 2027 | Final list of workshops that will proceed based on booking numbers |
| 1 November 2027 | Deadline for participants to register for workshops |
The ISVEE18 Organising Committee reserves the right to change any dates at its discretion; such changes will be clearly communicated on the Symposium website.
General information:
Funding | ISVEE18 will not provide funding for workshops. Revenue collected from participant fees will be forwarded to the Workshop Organisers (or nominee) following the deduction of fees associated with the workshop, such as catering, room bookings, and management fees. |
Workshop registration | Details of your workshop proposal will be included on the ISVEE18 website in February 2027. Any participants wishing to register for workshops can do so during the standard Symposium registration process once workshops are finalized. They can also amend their original registration details at a later date to include any workshops. All workshop registrants need to be ISVEE18 attendees. |
Fee collection | Fees to attend the workshop will be collected by Vetlink, the ISVEE18 Professional Conference Organiser. |
Surplus Distribution | Any surplus from the workshops will be distributed to the Workshop Organisers (or nominee) following the Symposium. The Workshop Organisers are responsible for nominating an organisation or individual to receive the workshop profits. |
Venues | Workshops will be held in Cape Town at two venues near the main Symposium venue (see venue details below). Vetlink will organise a suitable room for your workshop. |
Deadlines | All workshop proposals must be received by 31 October 2026 and will be evaluated by the ISVEE18 Workshops Committee. Preliminary information on selected workshops will then be placed on the Symposium website (December 2026). Once the Workshop Organisers have agreed, full information will be placed on the website and the workshops will be opened for booking (February 2027). A decision on whether the workshop will proceed, based on attendance numbers or for any other reason, must be communicated to the ISVEE18 Workshop Committee by 29 January 2027. This will enable both Workshop Organisers and workshop participants to finalize travel arrangements. Once a workshop is confirmed, the registration will remain open until the workshop is full or until advised by the Workshop Organisers. The Workshop Organiser bears all costs and risk of the workshop not proceeding. |
Authority to approve | The ISVEE18 Organising Committee reserves the right to not approve or proceed with a workshop proposal. Workshop organisers must also obtain internal approval from their organisation(s) if applicable. |
Management fees | The cost associated with the management of the workshop (website promotion, participant registration, fee collection, securing rooms) is based on a fixed fee of R950 per workshop participant. Workshop organisers must account for this fee in their workshop costing. Please note there is a non-refundable setup fee of R10 000 per workshop based on 10 attendees. Credit card confirmation for this fee will be required at workshop confirmation in February 2027. Management fees will be deducted prior to disbursement of workshop profits following the Symposium. |
Cancellation | In the event a workshop does not proceed due to a lack of numbers, a full refund of the workshop fees will be forwarded to the participants within eight weeks of the conclusion of the Symposium. However, the setup fee of R10 000 charged to the Workshop Organisers is not refundable. |
Dates of workshops:
Pre-ISVEE workshops should finish on Sunday, 7 November 2027, prior to the Welcome Event.
Post-ISVEE workshops should start on Monday, 15 November 2027.
Workshops can be 1 to 5 days in duration.
Venues
Cape Town Marriott Hotel Crystal Towers:
| Description | Cost* |
Full Day Conference Package | The full-day conference package includes venue hire, standard conference equipment (data projector, screen with built-in sound, flipchart, whiteboard and markers), Wi-Fi, parking, an arrival tea and coffee break with snacks, a mid-morning tea and coffee break with snacks, lunch, one bottled water and one soft drink per delegate, an afternoon tea and coffee break with snacks, and a stationery kit consisting of a notepad, pen, sweets and bottled water. This package is available for a minimum of 8 delegates. | R970.00 per person |
Half Day Conference Package | The full-day conference package includes venue hire, standard conference equipment (data projector, screen with built-in sound, flipchart, whiteboard and markers), Wi-Fi, parking, an arrival tea and coffee break with snacks, a mid-morning tea and coffee break with snacks, lunch, one bottled water and one soft drink per delegate,, and a stationery kit consisting of a notepad, pen, sweets and bottled water. This package is available for a minimum of 8 delegates. | R850.00 per person |
Location and Travel
Hotel Facilities
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Lagoon Beach Hotel:
| Description | Cost* |
Full Day Conference Package | The package includes arrival refreshments, mid-morning and afternoon tea and coffee with the chef’s choice of snacks, a three-course chef’s choice lunch with a soft drink, venue hire, notepad and pen, bottled water and sweets on the tables, a projector screen, flip chart or whiteboard with markers, a data projector with stand and cables, and PC audio. Please note that for groups of fewer than 20 delegates, an additional venue hire fee will apply. All rates are quoted per person, per day, are valid until 31 December 2026, and are subject to change. | R850 per person |
HalF Day Conference Package | The package includes arrival refreshments & mid-morning with the chef’s choice of snacks, a three-course chef’s choice lunch with a soft drink, venue hire, notepad and pen, bottled water and sweets on the tables, a projector screen, flip chart or whiteboard with markers, a data projector with stand and cables, and PC audio. Please note that for groups of fewer than 20 delegates, an additional venue hire fee will apply. All rates are quoted per person, per day, are valid until 31 December 2026, and are subject to change. | R790 per person |
Location Highlights
Hotel Facilities
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* Costs are accurate at the time of publication. Final costs will be confirmed with workshop organisers in January 2027.
